D. H. Evans Associates

Administration of Multi-Employer/Taft-Hartley Plans is another of the core services that D. H. Evans Associates has been providing to it clients since we were founded in 1993.  We work in conjunction with the Fund’s Board of Trustees and Legal Counsel to administer each Plan.

We perform the following services:

• Collect and deposit Employer contributions and reciprocal payments
• Reconcile Employer deposits monthly
• Report delinquent Employers monthly and calculate liquidated damages and interest on late payments
• Post Employer and reciprocal contributions details by participant
• Collect and transfer monies to Investment Managers
• Reciprocate contributions based on “lesser of” or “money follows the man” agreements
• Track Health & Welfare eligibility based on the Fund’s eligibility parameters including:
  • Initial, continuing and reinstatement eligibility provisions
  • Self-contribution billing for active and retired participants based on their eligibility status/coverage levels
  • Tracking of hour/dollar banking
  • Tracking of loaned hours
• Reconcile defined contribution plan employer contributions and coordinate with external participant record keeper/investment manager
• Prepare annual plan year Pension Credit calculations based on Fund’s pension parameters including:
  • Past Service, Future Service and Vesting Service requirements
  • Accrued Pension benefit calculation
  • Issuing Participant statements
• Issue Pension check/ACH payments for retired participants
• Disburse Savings Fund payments to participants
• Transfer contributions to the Client’s designated Credit Union
• Compile data for the Fund’s Actuary and Auditor
• Work with the Fund’s Actuary and Auditor to complete Plan Year End studies
• Disburse payments for the Fund’s expenses
• Perform Fund’s bank account reconciliations
• Generate IRS Tax Forms
  • Prepare Plan’s Form 5500(s)
  • Prepare, issue and E-File Form 1099-R for Pension, Annuity and Death Benefit Payments
  • Prepare, issue and E-File Form 1099-MISC for payments to Healthcare providers
  • Prepare and issue Form W2 for short term disability payments
  • Prepare From 941′s and other payroll tax forms
• Attend Board of Trustee meetings
• Record and distribute Board of Trustee meeting minutes
• Assist with acquisition of fidelity and fiduciary bonds
• Prepare PBGC premium filings
• Prepare monthly and/or quarterly financial reports on the accrual basis of accounting
• Assist with COBRA/HIPAA compliance
• Distribute SPDs, SMMs and other Plan notices to Plan Participants and Employers